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🏥 Smart Clinic – Privacy & HIPAA Notice

 

Last Updated: (April 19, 2026)

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Overview

The Smart Clinic System provided by SendMe Promotions LLC is designed to enhance patient check-in and engagement through a secure, streamlined digital experience.

Important: The Smart Clinic System is a front-end interface and connection tool only. It does not store, retain, or process Protected Health Information (PHI).

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No Storage of Patient Data

Smart Clinic does not:

  • Store patient names, medical details, or personal health information

  • Save form submissions to any database

  • Retain uploaded documents (e.g., insurance cards)

  • Log or cache user-entered information

All interactions are temporary and session-based only and are not preserved once the session ends.

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How the System Works

Smart Clinic provides:

  • A digital check-in interface

  • A guided user experience for patients

  • Optional redirection to a clinic’s secure systems (if configured by the clinic)

Any collection, storage, or processing of patient data occurs only within the clinic’s own HIPAA-compliant systems, not within Smart Clinic.

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What It Does NOT Do

  • Does not replace your EHR or EMR

  • Does not replace your booking system

  • Does not store sensitive patient data

  • Does not interfere with your existing secure check-in process

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Why Clinics Can Trust SendMe Smart Clinic

  • Works with your existing systems
    SendMe enhances your workflow it does not replace your EHR or check-in system.

  • Privacy-conscious design
    No sensitive patient medical or insurance data is stored on the platform.

  • Simple patient experience
    Patients scan or tap and are guided clearly through the process.

  • Designed for real clinic workflows
    Built to reduce front desk pressure and improve patient flow.

  • Flexible and scalable
    Easily adaptable for clinics, telehealth providers, and multi-location practices.

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🛡 HIPAA Positioning

Because Smart Clinic does not collect, store, or transmit PHI, it is designed to operate as a non-covered, non-business associate interface tool.

Healthcare providers using Smart Clinic are responsible for:

  • Ensuring their own systems are HIPAA-compliant

  • Managing all patient data within their secure environment

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Demo Mode Notice

Some Smart Clinic pages may be presented in demo mode.

“DEMO ONLY — Do not enter real patient information.”

These pages are intended for demonstration purposes only and do not process or store any submitted information.

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Security Approach

Smart Clinic follows a privacy-first design, including:

  • No backend storage of sensitive data

  • No third-party data sharing

  • No analytics or tracking of user-entered health information

  • Disabled file uploads and intake submissions (in demo environments)

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Third-Party Systems

If a clinic integrates Smart Clinic with external systems (e.g., EMR, EHR, telehealth platforms), all data handling is governed by those systems’ privacy and security policies.

SendMe Promotions LLC is not responsible for data handling within third-party systems.

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📬Contact

For questions regarding this notice or the Smart Clinic System:

SendMe Promotions LLC
Website: https://www.sendmepromotions.com
Email: info@sendmepromotions.com

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